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GENERAL INFORMATION

ON PROTOCOL AND ORGANISATIONAL ISSUES

OF THE FIFTH CICA SUMMIT

DUSHANBE, 14-15 JUNE 2019

 

VISA

 

Members of delegations who require a visa should contact diplomatic missions and consular offices of the Republic of Tajikistan in their respective countries. In countries where Republic of Tajikistan does not have its diplomatic missions and consular offices, delegates should apply for visas on the following link: https://www.visa.gov.tj/index.html#/. To obtain a visa on arrival at Dushanbe International Airport, while filling in an online application select "Visa on Arrival".

Additional information about the rules and procedures for obtaining visas of the Republic of Tajikistan, as well as the list of countries whose citizens are exempt from obtaining an entry visa, is available on the website of the General Consular Department of the Ministry of Foreign Affairs of the Republic of Tajikistan: https://www.consular.tj/visa.aspx

 

ACCREDITATION OF SUMMIT PARTICIPANTS

Delegates should complete the accreditation form (available on www.cicasummit2019.tj) and send it to the Secretariat of the Summit on cicasummit2019@mfa.tj latest by 31 May 2019.

 

LANGUAGES OF THE SUMMIT

The working languages of the Summit are Russian and English. Simultaneous translation will be provided by the host country from/to Russian and English.

Delegations whose leaders wish to make a statement in their native language should provide translation into one of the CICA languages, English or Russian.

 

SECRETARIAT OF THE SUMMIT

The Secretariat of the Summit located in Ministry of Foreign Affairs of the Republic of Tajikistan coordinates protocol, logistic and organisational issues of the event.

 

SECRETARIAT OF THE SUMMIT

Address: Ministry of Foreign Affairs of the Republic of Tajikistan

33 Sheroz Street, Dushanbe 734051

 

Tel.: +992 37 227 68 43

+992 37 221 83 24

+992 37 221 99 45

+992 37 221 99 31

+992 37 221 09 14

Fax: +992 37 221 02 59

E-mail: cicasummit2019@mfa.tj

 

ACCREDITATION FOR MEDIA REPRESENTATIVES

To obtain accreditation for the event, media representatives must complete the accreditation form (available on www.cicasummit2019.tj) and send it to the Secretariat of the Summit on cicasummit2019@mfa.tj latest by 25 May 2019. The accreditation form must be accompanied by an official letter signed by the management of the media agency indicating names of reporters, technical staff and list of equipment.

For more information on media accreditation, please contact the Department of information, press, analysis and foreign policy planning of the Ministry of Foreign Affairs of the Tajikistan. Tel.: (+992 37) 221 43 53, (+992 37) 221 43 69, E-mail: informdepartment@mfa.tj

 

SUMMIT VENUE

The Fifth CICA Summit will take place at the “Kohi Navruz” (Navruz Palace).

 

ARRIVAL AND DEPARTURE OF DELEGATIONS

Dushanbe International Airport will serve as the main airport for arrival and departure of delegations during the Summit.

The arrival of heads of delegations at the level of Heads of States/Governments and Vice Presidents will be arranged through the presidential pavilion, without arrival of the motorcade on the airfield. For delegations at all other levels (excluding the advanced parties) VIP zone of the airport will be provided.

The delegations need to provide the information regarding the flight plan of the special aircraft of the head of delegation to the email address cicasummit2019@mfa.tj not later than 31 May 2019.

The delegations need to designate the officials who will be responsible for border control, passports, luggages and other customs formalities upon their arrival/departure at the airport.

The Special aircraft arrival/departure will be scheduled on a first come first served principle.

 

HOSPITALITY FORMAT

The host country sets following hospitality format for delegations throughout the event (14-15 June 2019):

delegations at the level of Heads of States: 1+3

delegations at the level of Vice-Presidents/Heads of Governments: 1+2

delegations at all other levels: 1

The hospitality format includes accommodation of the delegates (1 apartment + standard rooms according the format), local transportation and meal.

 

ACCOMODATION

Government compaund, Hotels: “Hyatt Regency”, “Hilton”, “Dushanbe Serena”, “Tajikistan”, “Avesto”, “Guliston Tour” and others are offered for accommodation of the delegates.

A request should be sent to cicasummit2019@mfa.tj indicating number and category of the required rooms until 25 May 2019, as well as provide the information about the delegates (name, surname, position), the allocation of which to be borne by the host party.

 

TRANSPORT

The host country will provide the following vehicles for delegations during the period 14-15 June 2019:

 

at the level of Head of State:    
vehicle for joint protocol services   -1
vehicle for head of delegation   -1
vehicle for host country security service   -1
vehicle for guest country security service   -1
vehicle for members of the official delegation   -2
minivan for accompanying persons   -1
minivan for luggage of the head of the delegation   -1
     
at the level of Head of Government:    
vehicle for joint protocol services   -1
vehicle for head of delegation   -1
vehicle for host country security service   -1
vehicle for guest country security service   -1
vehicle for members of the official delegation   -1
minivan for accompanying persons   -1
minivan for luggage of the head of the delegation   -1
     
at the level of Vice-President:    
vehicle for joint protocol services   -1
vehicle for head of delegation   -1
vehicle for joint security service   -1
vehicle or minivan for accompanying persons   -1
minivan for luggage of the head of the delegation   -1
     
at the level of deputy Head of Government:   -1
vehicle for joint protocol services   -1
vehicle for head of delegation   -1
vehicle or minivan for accompanying persons   -1
     
at the level of Minister:    
vehicle for head of delegation   -1
vehicle for accompanying persons   -1
     
at all other levels:    
vehicle for head of delegation   -1

 

Only one vehicle of respective diplomatic mission can be included to the motorcade. In this case, the information about the model of the vehicle, license plate and driver’s name should be submitted to the Secretariat of the Summit well in advance.

A request for rent of additional vehicle, if necessary, can be submitted by the respective diplomatic mission in Tajikistan until 31 May 2019.

The additional vehicle, for security reasons, should be rented from the governmental garages.

A pass will be given to all the vehicles provided by the host country to serve the delegations.

A request for rent of additional vehicle, if necessary, can be submitted by the respective diplomatic mission in Tajikistan until 31 May 2019. To rent a car, please follow this link: http://eng.dipservice.tj/tds_service/385/

 

BADGES, FLOATERS, POOL CARDS

AND SPECIAL STICKER FOR VEHICLES 

Badges will be provided to the heads of delegations.

Access to venues of the event will be restricted and regulated by the following categories of badges, floaters, and special stickers for vehicles:

 

BADGES: 

  • Blue background badges labeled “DELEGATE” will be issued to the members of delegations in accordance with the format of the CICA Summit. 
  • Violet background badges labeled “STAFF” will be issued to accompanying persons. 
  • Dark blue background badges labeled “INTERPRETER” will be issued to persons providing translation services for heads of delegations at the level of heads of states/governments and vice president. 
  • Red background badges labeled “SECURITY” will be issued to the security services. A special sticker with access to the Navruz Palace will be provided to one badge of armed security. 
  • Yellow background badges labeled “MEDIA” will be issued to the media representatives with the access to events’ halls accompanied by relevant pool card.

 

FLOATERS: 

  • Violet background floater labeled “AIRPORT” gives access to the presidential terminal zone and VIP zone of the Dushanbe International Airport. 

Floater is issued by the following quota: 

  • for delegation at the level of head of state/government – 10 pcs.
  • for delegation at the level of vice president – 7 pcs.
  • for delegation at the level of deputy head of government – 5 pcs.
  • for delegation at the level of minister – 4 pcs.
  • for delegation at the level of head of international organization – 3 pcs. 
  • Blue background floater labeled “INFORMAL DINNER” provides access to the informal dinner zone of the heads of states/governments on 14 June 2019. 

Floater is issued by 3 pcs. 

  • Red background floater labeled “NAVRUZ PALACE” provides access to the external territory of the Navruz Palace without right to enter events’ halls. 

Floater is issued by the following quota: 

  • for delegations at the level of head of state/government – 3 pcs.
  • for delegations at the level of vice president – 2 pcs.
  • for delegations at the level of deputy head of government – 1 pce.
  •  Blue background floater labeled “ZARANDUD HALL” issued to members of delegations in accordance with the participation format at the CICA Summit provides the access to “Zarandud” hall. 

Floater is issued by the following quota: 

  • for delegations at the level of head of state/government – 5 pcs.
  • for delegations at the level of vice president – 4 pcs.
  • for delegations at the level of deputy head of government – 4 pcs.
  • for delegations at the level of minister – 2 pcs.
  • for delegations at the level of head of international organization – 2 pcs. 
  • Green background floater labeled “ALL AREAS Except VIP Holding Rooms” provides access to all zones of events, except waiting VIP-rooms for heads of delegations. 

Floater is issued by the following quota: 

  • for delegations at the level of head of state/government – 3 pcs.
  • for delegations at the level of vice president – 2 pcs.
  • for delegations at the level of deputy head of government – 2 pcs.
  • for delegations at the level of minister – 1 pcs. 
  • Light brown background floater labeled “ALL AREAS (INTERPRETER)” is issued to interpreter of head of delegation at the level of heads of states/governments and vice president with the right to access to events’ halls.

 

POOL CARDS FOR MEDIA REPRESENTATIVES 

Pool card grants right to pass with photo and video equipment to places specified for media pool. 

Pool card 1 – Airport

Pool card 2 – Arrival to Navruz Palace

Pool card 3 – welcoming and handshaking venues

Pool card 4 – Group photography

Pool card 5 – Summit

Pool card 6 – Official reception

 

SPECIAL STICKER FOR VEHICLES 

“NAVRUZ PALACE” additional special sticker on the vehicle provides entry to the territory of the Summit (Navruz Palace). 

Special sticker is issued by the following quota: 

  • for delegation at the level of head of state/government – 5
  • for delegation at the level of vice president – 3
  • for delegation at the level of deputy head of government – 2
  • for delegation at the level of minister/head of international organization - 1