programme
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Draft as of

May 22, 2019

 

PROGRAMME

OF THE 5TH SUMMIT OF THE CONFERENCE ON INTERACTION

AND CONFIDENCE BUILDING MEASURES IN ASIA (CICA)

(Dushanbe, 14-15 June 2019)

 

14 JUNE 2019, FRIDAY, FIRST DAY 

till 17:00

-

Arrival of Heads of the delegations-participants of 5th CICA Summit

till 18:45

-

Time for bilateral meetings of the Delegations

19:00 – 19:15

-

Arrival of the Heads of States/Governments to the Presidential residence (Venue: National Terrace)

19:20

Collective transfer by bus to the Country Reception House

19:40

Arrival to the Country Reception House

19:40 – 19:55

Brief tour around Country Reception House for the Heads of States/Governments   

20:00 – 21:30

Informal reception for the Heads of States/Governments

Venue: the Country Reception House, Ball room

Format: Heads of States/Governments

Dress code: without tie

21:30

Departure of the Heads of States/Governments to the places of residence (by separate corteges)

 

 

15 JUNE 2019, SATURDAY, SECOND DAY 

08:00 – 09:30

-

Time reserved for bilateral meetings of Delegations

09:35 – 09:55

-

Arrival of the Heads of Delegations in alphabetical order to the main entrance of "Navruz" Palace

Transfer to the VIP Tea room "Dilkusho"

10:00 – 10:20

President of the Republic of Tajikistan receives Heads of

States/Governments, handshake, protocol photo

Venue: "Navruz" Palace, 1 floor, "Didor" hall

Transfer to the "Arzhang" hall

10:20 – 10:25

-

Group photo of the Heads of Delegations

Venue: "Navruz" Palace, 1st floor, "Arzhang" hall

Transfer to the "Zarandud" hall (by elevator)

10:30 – 12:50

-

Fifth Summit of the Conference on Interaction and Confidence Building Measures in Asia
Venue: "Navruz" Palace, 2nd floor, "Zarandud" hall
Format:

  • at the level of Head of State/Government: 1+5
  • at the level of Deputy Head of State/Government: 1+4
  • at the level of Minister/Head of International Organization: 1+2
  • Others: 1 

Time limit for statements:

Head of State/Government: up to 6 minutes

Vice President/Deputy Head of Government: up to 5 minutes

Minister/Head of International Organization: up to 4 minutes

Others: up to 3 minutes

Transfer of the Heads of Delegations to the VIP Tea room "Zarrintodj"

12:55 – 13:10

-

Short break for Heads of Delegations (Venue: VIP Tea room "Zarrintodj"

Transfer of the Heads of Delegations to the "Guliston" hall

13:15 – 14:30

 -

Official reception hosted by President of the Republic of Tajikistan H.E. Mr. Emomali Rahmon in honor of Heads of States/Governments and participants of the Fifth CICA Summit

Venue: "Navruz" Palace, 2nd floor, "Guliston" hall

Format:

  • at the level of Head of State/Government: 1+3
  • at the level of Deputy Head of State/Government: 1+3
  • at the level of Minister/Head of International Organization: 1+2
  • Others: 1

Transfer of the Heads of Delegations to the VIP Tea room "Zarrintodj"

14:30

 Departure of Delegation

 

 

LIST OF INFORMATION REQUIRED TO PREPARE VISIT OF HEAD OF

DELEGATION IN THE FRAMEWORK OF THE FIFTH CICA SUMMIT

 

#

Information

Deadline for provision of information

1

Contract person responsible for registration of delegation

25.05.2019

2

Contract person responsible for registration and coordination of media representatives

20.05.2019

3

Date and time of arrival and departure of delegation

31.05.2019

4

Advance team list in Word format with indication of date and time of arrival, flight number

31.05.2019

5

Information for accreditation of members of delegation - full name, designation and photo in the JPEG electronic format. Accreditation questionnaire is available on the website www.cicasummit2019.tj

31.05.2019

6

Information for accreditation of media representatives- full name, designation and photo in the JPEG electronic format. Accreditation questionnaire is available on the website www.cicasummit2019.tj

31.05.2019

7

Application for permit to import, hold and bear weapons by the security officers, weapon information, cartridge quantity, caliber. Application form is available on the website www.cicasummit2019.tj  

31.05.2019

8

Application for permit to import and use of wireless radiofrequency devices by the security officers. Application form is available on the website www.cicasummit2019.tj 

31.05.2019

9

Note verbale to obtain diplomatic clearance for use of air space and landing at airport in Dushanbe for charter flight of the Head of Delegation, including information on date and time of arrival/departure (Flight route and plan)

31.05.2019

10

Biometric data, blood type information, medical condition and dietary restrictions of the Heads of Delegation

25.05.2019

11

List of receiving persons at the airport during arrival and departure of delegation in accordance with approved quota

31.05.2019

12

List of passengers and cabin crew (onboard list) of charter plane for passport control

31.05.2019

13

List of persons and vehicles who will be guarding charter plane at the airport

31.05.2019

14

Information on vehicle and driver of the diplomatic mission, involved during the visit.

31.05.2019

15

Note verbale to waive Head and members of Delegation from preflight inspection(in case if baggage inspection is not required at the Dushanbe airport departure)

31.05.2019

16

List of Delegation at CICA Summit in accordance with approved format

31.05.2019

17

List of persons, whose accommodation is borne by Tajik side in accordance with hospitality format

31.05.2019

18

Note verbale with request to provide a room for bilateral meetings with indication of date and time of meeting

10.06.2019